Where does the time go?

May 28, 2019 | Knowledgebase, Tuesday Tech Tips & Tools

If you don’t measure it, you can’t manage it” – Peter Drucker

In this weeks Tuesday Tech Tool Tip, we’re going to look at time tracking with Toggl. Two reasons for using a time tracking system:

  1. Time is the most precious asset we have and yet we waste a lot of it on meaningless tasks
  2. We can’t manage what we don’t measure

Toggl comes with a lot of great features with the free version. It’s really great for tracking the time you spend working on specific tasks and projects. At the end of each week, you can get a great report with a breakdown of where your time was actually spent. Once you enter a specific task, you can assign it to a project and therefore you track time spent on your projects. When you start to type in a task that you have tracked before, it remembers it so you don’t have to type in similar tasks every time.

You can manually enter time or you can hit start (using your browser or app) when you start a particular task. Just remember to hit STOP when you’re finished. There is also a Toggle Chrome extension. This is a great way to track those smaller tasks, but all this time adds up. You will see this firsthand when you look back at where your time is going and check to see that maybe certain tasks are taking more time than they possibly should or deserve, or certain tasks that don’t add any value to the business should be stopped. For example, if we track the time we spent on email or social media, we can be a little bit more disciplined and reduce the amount of time we spend on tasks that don’t really add value to our business.

Another option, of course, is to delegate those repetitive tasks where possible to a team member or freelancer allowing you to focus specifically on the high-value task.

They also have a great help section here.